Project Teams
You're working together on a common goal.
Why not share a common workspace?
Project teams have a purpose. To get a job completed. When the team consists of members from all over your organization or even outside your company you need a powerful set of tools. Xythos on Demand can help bring your team together no matter where they are. It’s an easy to use web service that makes it simple for everyone to contribute, stay on track and understand what the rest of the team is doing. No matter what kind of project or software you use, Xythos on Demand can help keep your team on schedule.
Key Features for Project Teams
Easy Document Sharing
Creating common workspaces shouldn’t have to be a project itself. With Xythos on Demand it’s as easy as making a new folder on your desktop. You can add new users with simple email invitations and they can begin contributing instantly. Integrated document version control and file auditing helps keep everyone on the same page while automatic email notifications inform you whenever something new has been added or a file has been changed.
Add Consultants Easily
Today’s project teams often rely on outside specialists. With Xythos on Demand you can include non-employees just as easily as those you work with every day. It’s easy to add external users or use Xythos tickets to offer temporary access to your project workspace. Unlike email file exchanges, everything you share in Xythos workspaces is protected and tracked. Xythos data encryption, password protection, and system auditing ensure that you’re always in control of your workspace.
No New Applications
Not everyone uses the same applications to get their jobs done. Why try forcing them to change just to get a project completed? Xythos on Demand is ideally suited to mixed application environments helping your marketing team work easily together with your legal department. Even if team members are using older versions of software they can still safely share files. The Xythos Drive can make virtually any Windows application WebDAV aware.
Simple Set-up and Management
Inter-departmental teams don’t have to rely on one department’s standard collaboration process with Xythos on Demand. This web service is easy enough for everyone to use because it works inside their current applications or web browser the way that they‘re already used to. It’s as easy as “file, save” to publish a document for other team members to review. Managing “advanced” access controls is as easy as turning on/off read and write permissions and file logging and version control can be set to automatically inherit with one click.
Project Team Example
“When we’re not putting out fires, the measurable value that our team delivers is through our projects. Our IT staff is really a team of consultants that collaborate with other departments to help improve our business processes. We help them specify proposals and develop prototypes which often requires a lot of document sharing back and forth. We could probably set up our own system to store everything, but we don’t have the time to support that.”
“As technologists, we really liked Xythos on Demand because it intelligently leverages open standards technology. Our project team members probably don’t care, but that’s what makes it so easy for them to use the service without having to change the way they work already. It’s easy enough to set up new project workspaces that the other departments are doing it for themselves now. Ultimately, that’s going to get us out of the business of setting up Windows file shares which will help improve security.”