Human Resources Departments
Employees depend on you for support.
Make sure you provide it to them safely.
HR departments are a hub of information sharing for almost any organization. Thousands of documents are received from service providers and government agencies and thousands more must be shared with employees. With so much sensitive information to manage easy to use and secure collaboration tools are a necessity. Xythos on Demand provides the tools to safely share medical records, payroll data and other sensitive information without having to buy new software or change your department procedures.
Key Features for Human Resources Departments
Safe and Easy File Storage
Keeping track of personnel records, benefits forms and other vital employee documents is challenging. If it’s not performed correctly the penalties can be considerable. With Xythos on Demand you can get control of important records and store them safely and securely. Simply scanning employee files into Xythos folders will let you manage them more easily and have access to them whenever you need. Get sensitive documents off your desk and other risky places with Xythos on demand secure file storage.
Compliance without the Headaches
State and federal regulations impact even the smallest businesses. Many employee personal records are governed by HIPAA privacy requirements, state reporting requirements and other restrictions. Xythos on Demand offers an easy way to track and report on all activity associated with this kind of regulated information. Integrated document version control allows you to maintain a sequential history of all employee records changes. File auditing features maintain logs of all activity related to documents so you always know when changes were made, by whom, and when.
Confidential Document Sharing
Sensitive documents are most often at risk when they are being exchanged. Physical document exchange is expensive and time-consuming while email can expose information in unintended ways. Xythos on Demand lets you share secure document links that only the intended recipient can open. It helps you overcome the risks of email with data encryption and password protection while allowing you to share important records in an instant. Banks and hospitals use this same Xythos technology to screen job applicants with state and federal agencies.
Improved Responsiveness
Growing businesses need to be responsive to attract the best job candidates and meet employee expectations. Xythos on Demand can take your HR department beyond a simple intranet for job postings and turn your department into a hub of internal and external employee collaboration. HR representatives can instantly upload new documents for employee review without having to wait for IT assistance. Document subscriptions can automatically notify HR staff when prospect or employee submissions are delivered and initiate approval reviews.
Human Resources Department Example
“Our department needed an easy way to automate reporting and tracking tasks because email just wasn’t working anymore. Employees were saying that they hadn’t seen an email request and were complaining they didn’t have enough time to meet submission requirements for benefits programs and other services. We didn’t have time to wait for headquarters to establish an enterprise standard for document management.”
“Trying out Xythos on Demand was easy. We didn’t have to get any approvals because the trial was free. Once we started using it we realized we didn’t need help from the IT team either. The first thing we did was put our vacation request forms in Xythos. It was an easy way for us to track manager approvals and maintain a record for each employee and their manager. The next thing we’re going to do is use the “tickets” feature to begin distributing information to prospective job candidates. It should help us distinguish who’s the most interested!”