Consolidating Files
One of the biggest problems with managing documents is that they tend to get scattered all over the place. When physical documents aren't where you need them it takes time to go and get them. When electronic documents aren't where you expected, they're sometimes impossible to find. Xythos on Demand provides a simple way for you to organize all of your documents in one place so they're easy to get no matter where you are.
File Consolidation Solutions
Creating Shared Folders
A key benefit of using Xythos on Demand is that it let's you store your electronic documents in shared folders that can be accessed from anywhere. That means that co-workers can access the same information that you are even when they're not in the office. Once you've uploaded your documents to Xythos on Demand there won't be any more questions like "whose got that customer file?" because it will always be available and up to date in the same, central location.
Organizing Your Physical Documents
After you've uploaded your electronic documents to shared folders in Xythos on Demand try doing the same with your physical documents. All you need is a scanner or MFP and you can begin reducing lots of paper clutter. You can save scanned document files into the same folders that contain related electronic documents for easy organization and retrieval. Xythos on Demand also supports advanced meta data formats so that you can add more specific descriptions about what's inside your scanned documents.
Using Your Consildated Document Library
Once you've transfered your electronic and physical documents to Xythos on Demand, you will really be able to accelerate your work processes. For example, you can open documents directly from within the same applications that were used to create them. When you update a version or modify a customer letter you can save it directly back to your Xythos on Demand folder. You can access these documents from anywhere and sharing them with co-workers or clients is as simple as choosing the "notify" button or creating an Intellitach with your Xythos Drive software. You can even access your complete set of Xythos folders offline using the Xythos Drive.