Optional Modules - Records Management

Records Management Auditing & Roles Assignment
Information Management
Email Archiving Software

Xythos Records Management provides:

  • Test Drive Xythos Enterprise Document Management Suite 7.1
    Test Drive
    Xythos Enterprise Document Management Suite free for 30 days.

    Classification: Allows users to define and modify Document Classes, Document Class Properties, Retention Rules, Permission Templates and more, all according to DoD 5015-2 specifications.

    • Xythos Records Management

    The complex processes required to manage records are easy-to-use and transparent to end users with the Records Management Module for Enterprise Document Manager - Click for larger image

  • Records Management Auditing: With comprehensive auditing, record managers can audit all records and actions made on records throughout the Xythos system. Every action is automatically logged, helping an organization prove compliance and adhere to all regulations.  
  • Configurable Security Roles: Create roles and assign specific privileges to those roles. As a result, roles can be configured to an organization’s need and security can be more granular ensuring tighter, safer and more secure information management.
  • Reporting: Record managers can use different document and record attributes to filter, sort and display search results for different views of the system. For example, a record manager can view all records in the system, records about to expire or all records that share a record category. In addition, record managers can also create file plan reports, showing system configuration and security. As a result, it becomes easy to see, at-a-glance, what is in the system and what needs to be done.
  • Email Archiving: Emails and attachments may be archived as records, allowing them to be searched, filtered and reported on.
  • Secure Record Controls and Retention Schedules: Record Managers can set up configurable, multi-phase retention schedules and assign disposition plans at the end of those retention schedules.
  • Import/Export Capabilities: Enterprise Document Manager allows documents and records, as well as their associated metadata, security and categorization, to be imported or exported to other Xythos instances or other systems.
  • Vital Record Review: Retention schedules can be set up to automatically notify Record Managers when a vital document needs review.

Creating new permament records

Easy-to-use navigation aids electronic records management - Click for larger image