Xythos Enterprise Document Manager Optional Modules
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Recognizing that each organization is different, Xythos provides optional modules that can be added to Enterprise Document Management Suite based on the needs of your organization.
Xythos Records Management Module helps organizations ensure that the complex processes required to manage records are easy-to-use and transparent to end users with secure record controls and retention schedules, classification, reporting, and other vital requirements.
Comprehensive and integrated Records Management - Click for a larger image
With Xythos RM, organizations no longer require a separate application or separate repository for records management. When combined with records management methodologies and best practices, Xythos RM helps establish comprehensive lifecycle management of paper and electronic records.
Benefits
- Single repository to manage content over its entire lifecycle from creation to final disposition
- Easy-to-use web-based solution
- Automate and simplify the capture and classification of records to reduce the burden on end users
- Protect records against accidental or unauthorized alteration, destruction or retention
- Locate, classify and manage critical business information that could otherwise be lost in personal mailboxes, hard-drives and network folders
Features
Single shared repository for management of in-process and final records of any physical or electronic media type. Xythos provides a secure, scalable solution that collects and manages thousands, even millions of documents and records. No matter where a document originates, Xythos can help capture and store this information.
Comprehensive auditing designed to meet rigorous legislative and regulatory requirements, including Sarbanes-Oxley, SEC, NASD, HIPAA, PIPEDA, and 21 CFR Part 11. All records and actions can be audited throughout Xythos RM and the entire Xythos system. Every action is automatically logged, assisting in proving compliance.
Create, categorize, manage and find records from content authoring and e-mail tools, web browsers, and mobile devices. Record classes, properties, retention rules, and more can be modified to support specific regulations or business processes.
Email integration to capture messages, attachments, and threads. With these and other emerging forms of information and communication, all electronic data - as well as their associated metadata, security and categorization – can now be created as a record.
Security features that defend against unauthorized access at the folder, group, user, and individual record levels. Organizations can create their own roles and assign specific privileges. In addition, roles can be configured to an organization’s need and security can be more granular ensuring tighter, safer and more secure information management.
Extensive reporting tools to track content assets and administrative actions throughout the record lifecycle. Record managers can use different document and record attributes to filter, sort and display search results for different views of the system. View all records, records about to expire, or all records that share a specific category. As a result, it becomes easy to see what is in the system and what needs to be done.