Xythos Enterprise Document Manager Benefits
Simplify Document Collaboration
Improve Content Security and Compliance
Open Standards Architecture
Document & Data Security
Enhances Business Process Automation
Organizations realize many benefits from Xythos Enterprise Document Manager. These are just a few of them:
- Easy to use and deploy.
Designed to work together with the applications and business processes that users already know, Xythos Enterprise Document Manager saves the time required to learn new systems. The web-based application enables easy and secure retrieval of content from the WebFile Server using virtually any application. Typical deployments require minimal training and enterprise-wide implementations can be completed in a fraction of the time required for traditional ECM systems.
- Simplifies collaboration and sharing. Employees can securely share data, assign tasks, review documents, view changes and establish project areas—all through an intuitive interface that can be accessed from any web browser. Content can also be safely shared with customers and partners outside of an organization using document-level access control and secure file links, virtually eliminating email file attachments.
- Improves content security and compliance. With Xythos Enterprise Document Manager, organizations can effectively address growing compliance requirements. Xythos ensures that important electronic documents, email and physical documents are retained or disposed on schedule. With comprehensive logging and auditing capabilities, organizations can be confident that they will be able to produce the correct records in case of an electronic discovery request.
Enterprise Document Manager simplifies collaboration with easy-to-use and understand library services - Click for a larger image
- Enhances business process automation. Automate complex business processes without using developer tools or resources and improve communication inside or outside of the organization. Workflow processes can be added to any document or folder automating standardized and repetitive tasks such as tagging, approving, routing and indexing. Complex workflow scenarios can be easily created to enhance even the most multifaceted business processes and shared to enable organization-wide efficiencies. Classification and tagging helps improve content discoverability and reuse, essential tools for compliance and critical for team efficiency.
- Comprehensive collaboration. Unlike other document management systems that require all users be registered, Enterprise Document Manager provides collaborative functionality for users and guests alike. Whether it is secure links (tickets), folder sharing, publically accessed folders, or the Intellittach feature found in Xythos Drive (see Xythos Drive datasheet for more information), Enterprise Document Management provides multiple means to safely collaborate and share. Role-based access enables multiple users to view, access or modify documents based on permissions that can be granted as needed.
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Reduces IT costs. Xythos helps lower the cost of content storage management by consolidating file server storage into one easy to manage repository. End user IT support requests are minimized through secure web access and simple to set-up team workspaces. Xythos file links and tickets also eliminate the need for email file attachments significantly reducing the burden on email servers while improving security and compliance.
- Open Standards-Based: Based entirely on open standards, the Xythos Enterprise Document Manager runs with the most common application servers, databases and file systems. This will extend the utility of existing technology investments and ensure compatibility with future technology advancements.
