Xythos Digital Locker Features

ePortfolio Support
Web-Enabled Access and File Storage
File-Level Access Control
Education Collaboration
Institutional Repository

  • Test Drive Xythos Enterprise Document Management Suite 7.1
    Schedule a Digital Locker Demonstration today.

    Safely brings Web 2.0 to the campus. Xythos helps campuses take advantage of Web 2.0 technology with new Ajax application interfaces and support for social networking with integrated Wiki’, RSS, and file tagging support. Content and context are now captured and stored in a single environment to better enable team collaboration, distributed research programs, grant funding requests and more, Digital Locker offers campus IT departments a have a powerful alternative to consumer web services to help capture and manage content however their users want to share it.

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  • Email integration. Xythos document collaboration works together with email. When documents are added to workspaces or changes are made to existing content Xythos can send email notifications. When users want to share folders or files Xythos can send invitations. Inside email clients Xythos can transform file attachments into secure links helping eliminate security risks and reducing storage consumption. Xythos can even email file links from within other desktop applications helping accelerate content collaboration.

  • Xythos Drop Box. The Xythos Drop Box is a fast and easy way to collect time-sensitive material and preserve and verify its original state. Use the Xythos Drop Box to automate the document submittal process including class assignments, open job requests, team projects, and other types of time-sensitive content. With Xythos Drop Box there’s no question about when a submission was received or who delivered it. Drop Box works together with other Xythos features too – allowing you to receive instant notification of document deliveries. You can also create and customize as many Drop Boxes as needed without any programming requirements.
  • Integrated Wikis. Easily capture, organize and share information through integrated Wikis. Create web pages to publish content for collaboration and instantly share the results. Freeform text editors help to quickly write and format text in wiki panels, as well as easily insert tables and pictures to promote collaborative activities. Wiki templates enable users to standardize content delivery or help establish best practices. Wiki templates can include saved searches and RSS links helping automate content collection and secure content publication.
  • RSS. Allows users to easily stay informed by receiving the latest Xythos content through a RSS feed. Subscribe to any folder, document or Wiki through Xythos RSS and receive automatic updates when content is added, modified or deleted. Xythos RSS also provides a standards-based feed that other applications can also use to track changes, allowing document collaboration to be easily integrated within other business processes.
  • Library services. Digital Locker has a complete set of application library services, including file check-in, check-out, version control, audit history, comments, subscriptions and more. Subscriptions provide students and faculty with automatic email notification of changes that occur to directories and files they have subscribed to, ensuring secure and easier research collaboration.
  • ePortfolio support. Faculty and student can use any combination of desktop tools to create content for their ePortfolios and then store and share them with Xythos. Xythos Wikis support a mixed content presentation area while the document management features help manage the multiple changes which occur to portfolios over time. Secure sharing features are idea for portfolio submission, review and final presentation. Xythos ePorfolios are not tied to other enterprise applications so they can be easily transferred from academic to business or other web collaboration environments.
  • File-level access control. Digital Locker delivers an unsurpassed level of file access control, allowing administrators to create administrative, classroom and individual directories—each with their own security. Access controls on documents can also be controlled independently, so that faculty can create folders for students to upload class materials, but not view submissions from other classmates.
  • Secure file sharing. Digital Locker eliminates problems and risks created by email file attachments. It replaces attachments with secure file links (URLs),called Tickets, that can be password protected and safely exchanged with users outside the campus community. Tickets allow users to safely share content between institutions or with collaborators who are not part of a school’s user community.
  • Bandwidth and quota control. Digital Locker allows administrators to set bandwidth and quota controls on student and faculty directories at different limits, ensuring, for example, that students don’t degrade system performance by uploading  or downloading too much data to the system in a given period of time. These controls can also help protect against DNS attacks.

  • Restore. Accidentally deleted files can cause anguish and lost productivity. Ironically, one of the most common causes of deleted files are user overwrites. Files saved accidentally. Now Xythos DL makes restoring lost files easier than ever. When a file is deleted, it is sent to the Recycle Bin. To restore the document, simply navigate to the Xythos DL trash folder, right-click on the item and select the restore option. Not only is the file restored, but all of document properties, versions, log information, subscriptions and workflow. It is if the document was never deleted in the first place.

  • LDAP integration. Digital Locker can authenticate with user directories like LDAP and Active Directory, providing an easy and secure way to manage user and group access rights and allowing organizations to perform a search against the LDAP server in order to authenticate users.
  • JSR-168 Portlets. Digital Locker includes portlets which display folder contents, file search, file upload and user bookmarks. These portlets can be integrated into JSR-168 compliant portal environments.
  • JSR-170 Support. Digital Locker supports Content Repository API for Java Technology (JCR), or JSR-170 (http://www.jcp.org/en/jsr/detail?id=170). JSR-170 is a specification developed under the Java Community Process (JCP) and has completed its final release. JSR-170 offers a unified API that allows accessing any compliant repository in a neutral fashion, independent of the vendor or implementation - supporting a modern SOA IT architecture.