Xythos Enterprise Document Management Suite 7.1 - What's New
Connect more effectively
Customize the user experiense
Restore information when needed
Xythos Enterprise Document Manager 7.1 helps organizations connect more effectively, customize their user experience and more easily restore information when needed. Features such as application branding can help customize end user experiences and the new Drop Box helps and protect and track document submissions. Email, documents and files of all type can be managed with a common Web 2.0 interface providing organizations with a centralized and comprehensive solution for storing all unstructured content.
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Xythos Drop Box
The Xythos Drop Box is a fast and easy way to collect time-sensitive material and preserve and verify its original state. Use the Xythos Drop Box to automate the document submittal process including bids and proposals, open job requests, team projects, and other types of time-sensitive content. With Xythos Drop Box there’s no question about when a submission was received or who delivered it. Drop Box works together with other Xythos features too – allowing you to receive instant notification of document deliveries. You can also create and customize as many Drop Boxes as needed without any programming requirements.
Email client integration
Choose between the available web-based email provided in EDMS or a preferred local email client when sharing and sending content from Xythos EDMS. Wizards guide the user to select the appropriate security for recipients so that the correct type of secure URL is sent. These new options help improve efficiency while providing users with an easy web-based mail alternative when they are away from their primary PC.
Integrated Wikis help users easily capture, organize and share information. Wiki templates enable users to standardize content delivery or help establish best practices. Wiki templates can include saved searches and RSS links helping automate content collection and secure content publication.
Xythos wizards help take the guess-work out of safely managing documents and sharing them on the web. Users can stay focused on their tasks and let wizards quickly guide them through setting up workspaces or classifying documents.
Folder creation wizard. Xythos simplifies the process of creating secure shared workspaces. The Folder Creation Wizard is a step-by-step process to ensure users can create flexible and secure shared folders or workspaces. Want email notifications when team members access or update content? Need to maintain a project work history? Xythos’ easy-to-use folder wizard will help make this process a snap.
Classification wizard. Easily classify documents and folders with the new Classification Wizard. Choose from one of five pre-installed classes or create your own. Need to classify multiple documents easily without error? Want a more systematic approach to manage the documents required for compliance? The Classification wizard makes the process easy.
Build stronger relationships with clients and users with the new personalized branding feature in EDMS. Add a custom logo, change the site title, even replace the logo URL, to remind customers or partners that they are benefiting from collaborating with your business.
Customized folder settings
Folder views. Create stronger knowledge sharing bonds by showing only those folder settings applicable to the project, team or initiative. Add or remove columns and select from standard properties or document classes. Customized folder views enable users to customize the view that’s right for their team.
Classification properties views. Easily view document metadata to find appropriate content without drilling down through extra screens. Apply classification properties to folders and sub-folders in addition to individual documents.
Accidentally deleted files can cause anguish and lost productivity. Ironically, one of the most common causes of deleted files are user overwrites. Files saved accidentally. Now Xythos EDMS makes restoring lost files easier than ever. When a file is deleted, it is sent to the Recycle Bin. To restore the document, simply navigate to the Xythos EDMS trash folder, right-click on the item and select the restore option. Not only is the file restored, but all of document properties, versions, log information, subscriptions and workflow. It is if the document was never deleted in the first place.
To restore a document that has been overwritten, the new sub-folder, “Overwritten Files”, enables the user to restore an overwritten file, and also select which version of the file should be restored. Any overwritten file is automatically sent to this special sub-folder and receives versioning information.
Other new features
Enhanced move permissions and owners assignment alleviates re-assigning permissions when folders or documents are moved.
Enhanced contacts screen makes it easier to locate users for shared activities.
Recycle Bin security enhancements ensures that even content in the Recycle Bin is managed securely.
Recycle Bin auto expiration lets you decide when to automatically delete content that resides in the Recycle Bin.
ADA-compliance for all current web applications.