Xythos Drive is primarily used with Windows Explorer, allowing you to work with files and folders in your account the same way you work with files and folders that are a local drive. Standard drag and drop operations are supported by Xythos Drive. In addition, there are several other features that you can use when working within Windows Explorer.

Creating an Intellittachment

1. Right-click either a server-based or local file, you see a menu selection, Create Intellittach.
2. In the Intellittach dialog box, choose to send the file as link or a ticket. An email message with the file's URL in the message body is created.
3. Complete the message, and then click Send. The next time you run your email program, the message is sent.

Recipients see an attachment and a link in the message body, and can access the file using either one.

Click here to learn how to send links instead of actual files as attachments.

Copying URL to Clipboard

When you right-click a file or a folder, you will see a menu selection, Copy URL to Clipboard. This command copies the full WebDAV URL to your clipboard. You can then paste this URL into an email message, an instant messaging session or into another document.

When you use this feature, the file is not copied to your attachments folder. Recipients with read or write permissions directly access the file. They have access to your latest changes, and if they have write access, can make changes to the original file. When used with versioning and locking, this is an effective way to collaborate.

Setting up Subscriptions

Subscriptions are email notifications that your receive letting you know when someone has accessed a file or folder. You may create a subscription for any file or folder in your account.  To setup a subscription:

1. In Windows Explorer, locate the file or folder.
2. Right click the file or folder, and then select Subscriptions.
3. In the browser window that opens, click the Create Subscription button in the top toolbar.
4. Fill in the required information:
   1. Select the events you want to initiate an email notification.
   2. Select when you want the notification sent. You can choose to have the notification sent immediately when the action takes place or as part of a report that is sent on a daily basis. 
5. Click Ok.
6. Close the browser.

Starting and Stopping Access Logging

Logging allows you to keep a record of who accesses your files and when they do so. You can start and stop logging, and you can view the history of who has accessed the file while logging was enabled.

1. In Windows Explorer, locate the file or folder.
2. Right click the file or folder, and then select File Access Log.
3. To start logging, in the browser window that opens, click the Enable Access Logging button in the top toolbar.
4. To stop logging, in the browser window that opens, click the Enable Access Logging button in the top toolbar.
5. To view the log, in the browser window that opens, click the Refresh Log button in the top toolbar.
6. When you are finished, close the browser.

Displaying Xythos Drive Status column

You can view additional information on the files and folders contained within a Xythos Drive mapped drive in Windows Explorer. This information includes locks and offline availability. To view this information in the Explorer window, you must enable the Xythos Drive Status column. To do this:

1. In Windows Explorer, select the drive that corresponds to the service.
2. On the View menu, click Choose Details.
3. In the displayed window, select the Xythos Drive Status check box.
4. Click OK.
5. To display the Xythos Drive Status for all folders on your computer, on the Tools menu, select Folder Options.
6. Click the View tab.
7. Click Apply to All Folders.
8. Click OK.

When a file is locked, this column will also display Locked by user name. Files that have been selected to always be available offline have Present offline in the Xythos Drive Status column.

Displaying the Display Name column

You must be connected online in order to use this feature.

Displayname is a standard WebDAV property. It is intended to be used by servers that generate file names as user-friendly identification. On a Xythos server, where file names are defined by the user, the displayname is the same as the user given file name.

You can view the displayname property for files and folders in a separate column in Windows Explorer. This is very helpful if the server uses the displayname property to identify the file. To do this:

1. In Windows Explorer, select the drive that corresponds to the service.
2. On the View menu, click Choose Details.
3. Scroll the window and select the Display Name check box.
4. Click OK.
5. To display the Display Name column for all folders on your computer system, on the Tools menu, select Folder Options.
6. Click the View tab.
7. Click Apply to All Folders.
8. Click OK.

The Xythos Drive still uses the standard name for all of its operations, not the displayname.

Adding and Deleting Custom Properties

You must be connected online in order to use this feature.

You can create custom properties for files.

1. Using Windows Explorer, locate the file.
2. Right-click the file or folder, and then select Properties.
3. In the displayed window, select the Xythos Drive tab.
4. In the Name box, type the property name.
5. In the Value box, type a property value.
6. Click Add Property. The new property and value are displayed in the Properties box.
7. To save the new property, click Close or Apply.

To delete a custom property:

1. In the Properties box, select a property.
2. To select multiple properties, press the CRTL key as you select each one.
3. Click Delete Property, and then click Close or Apply.

Although displayname is listed in the Properties box, you can not delete it.

Modifying Custom Properties

You must be connected online in order to use this feature.

You can create, view, edit and delete custom properties for files. To work with the WebDAV properties for a file:

1. Using Windows Explorer, locate the file.
2. Right-click the file or folder, and then select Properties.
3. In the displayed window, select the Xythos Drive tab.
4. In the Name box, type the property name of the property you want to change.
5. In the Value box, type the new property value.
6. Click Modify Property. The property and new value are displayed in the Properties box.
7. To save the new property, click Close or Apply.